Media Manager

Saturday Before Camp

• unpack U-Haul
• set up a “sound table” to put the equipment on
• organize mixer, lights, video projector and other equipment
• set up sound system including;  mixer, laptop, CD player, and all microphones
• change batteries in microphones
• set up light trees and light board (spot lights, scrim lights & intelligent lights)
• set up projector
• tape down all wires
• oversee construction of Workcamp banners, the projection screen and all other items used on stage
• make sure there is enough seating in the gym/auditorium to accommodate the campers (10-50 extra)
• Get all cameras ready (batteries charged)

Morning program 7:00 AM

• make sure program area is clean from night before
• find someone to video tape morning program
• Prepare media used in the program
• check all microphones
• play intro music as campers arrive in area
• play upbeat music as they leave
• after program is over clean up all trash left in area

During the Day 9:00 AM – 5:30 PM

• organize worksites for photography teams (in conjunction with Media Assistant)
• Make sure GPS are ready to go with maps loaded in them
• Make sure 2 or 3 teams go out to take pictures at the worksites
• take both snaps shots (slide show) and live video (summary video) remember close ups are ideal
• make sure everybody gets on camera at least once during the week
• collect snaps at end of the day and put the on the laptop for slideshow that night
• LABEL ALL TAPES
• be available to play music for the groups practicing skits
• charge all camera batteries

Summary Video

Make a summary tape compiling the worksites and the morning and evening programs.  It needs to be done for the last night’s program.  The summary video should be between 30-45 minutes.

EMPTY TRASH CANS IN PROGRAM AREA AND IN OTHER AREAS YOU SEE TRASH OVERFLOWING.  THE SIGN OF A TRUE SERVANT IS ONE THAT WILL EMPTY TRASH CANS WITHOUT BEING ASKED!

Evening program

• find someone to videotape the evening program
• prepare all media for the evening program
• test all microphones with whoever is using them and place them behind stage
• make sure program area is clean
• play loud, upbeat music as campers enter
• control lighting during the program
  • bright lights – upbeat fun and dimmer, softer lights – prayerful and reflective
• play soft prayerful music as the campers leave
• clean up program area ( pick up trash and straighten chairs)

Packing up for Next Camp

§  pack up mixer and other sound equipment

§  oversee take down of signs and projection screen

• pack up all video equipment in proper containers
• make sure auditorium is left spotless
• take batteries out of all microphones
• take down lights and light tree and pack them away carefully

When you are behind the mixer and light boards, it is very important you remain focused. You have to always be thinking of what comes up next and ask the question…are we prepared for it? It’s easy to get distracted with the music blaring, people dancing around you and energy filling the room.  Do not drift to watching what’s going on “up front” on stage and forget what you are doing or suppose to do next.  You should not be participating in the activity going on around you.  Key is to not be distracted because you are creating the mood…fun and crazy and loud to soft and prayerful.  Through lights and music you are the ones controlling and creating the mood

• from getting the campers excited at the start of program
• to the transition stage
• to a more serious and prayerful mood.

Be sensitive to how lights looks…bright, low, medium.   How does music sound?  Be aware what is happening in the program area………Are kids to close to something? Where is location of a wire that tripped up the power and needs to be plugged in?  Is a mic going bad and need to be replaced? Does someone on stage need a mic…if so be the invisible person that brings one up to person.  Is the projector ready and turned on?  Is someone on it? Is someone running the video camera? Is here a prop needed for a game, which is not on stage? Is there music needed to fill a dead spot or to be used as background music for a game? Keep your finger on the volume during music, the songs may go up and down in volume, you want to keep it the same.

You foresee a problem and find solutions.  You are the safety net to problems. 

Is someone in the audience doing something that is very distracting to what is being created?  If so, you are the person to try and stop it.  

You are the behind the scenes person and safety net that makes it possible for an atmosphere to be created and for the people “up front” on stage to do their job well. 

The Walkers are sticklers for details such as the right music, level of sound, lights at programs.  They are the bottom line when it comes to decisions.  Your suggestions are welcome but you will have to allow the Walker’s to have the final say when they call for a change in mid-course, when they want different music or want to change the lights or sound, put in another cassette or CD, change the level of sound on the mixing board or move the direction of lights.  Avoid the temptation to be offended if they override your decision because this will only create divisiveness and tension.

Give them the benefit of the doubt…the bottom line motivation is what is best for the camp and participants.