So You Registered for CHWC…Now What?!

The following is a “roadmap” to guide you to your week with CHWC!
*Please note, this is just a suggested timeline to follow to help prepare you for the best week EVER! You may need to adjust things to fit to your group.
CHWC official deadlines and dates are identified with red text.*

โœ“ When What Link(s)
NOW! Follow us to stay up to
date with information
CHWC Facebook
CHWC Instagram
CHWC Spotify
All Year Fundraising Fundraising Blog Post!
Within 7 Business Days Deposit Due! $100/per person My Account Page
Late October/
Early November
Promote! Hang the poster (CHWC
will mail to you) with the theme &
week/location for your group!
Promote Page
October/November Host a meeting to recruit. Use CHWC
powerpoint to explain, “What is CHWC?”
Promote Page
Download PowerPoint from
link above, script in notes section
Early December Expect email from CHWC office
Review & Save pre-trip link from email
Pre-Trip Link from Email
January Expect email from camp manager
regarding policies in Diocese of camp
location & any school/site specifics
Check email
February 1 Payment Due! 1/2 of remaining balance My Account Page
February Pre-Trip Meeting 1
Listen to music by your camp musician!
Musicians Page
Pre-Trip Link from Email
March Pre-Trip Meeting 2
Complete Paperwork (i.e. individual applications,
medical forms, etc)
Review Skit Options & Sign Up!
Pre-Trip Link from Email
April 1 Payment Due! Remaining balance
LAST DAY TO DROP SPOTS without penalty
My Account Page
April Book & Review Transportation
Double check Diocesan policies
CHWC POLICY: No 12/15 passenger vans
Pre-Trip Link from Email
May 1 Digital Paperwork Due!
Individual applications, transportation
form, digital submission of Verification form
Pre-Trip Link from Email
May Pre-Trip Meeting 3
Decide on Free-day plans with group
See camp specific page for ideas
Share packing list
All Camps
Pre-Trip Link from Email
Week Before Camp Double check all paperwork is ready, copies of
medical forms and codes of behavior are prepared
Pre-Trip Link from Email
Week of Camp HAVE FUN! Enjoy the experience!

Bonus Pro-Tips to help you prepare:

  • Pack road-trip games for your travel days
  • Bring fans (personal or box) and ear plugs for sleeping rooms
  • Some groups make their own t-shirts to wear on the first/arrival day. It’s a fun way to represent your parish. You can even add our logo (file found on our Promote page) if you would like. Check out our albums on Facebook for ideas on what other groups have done in the past.
  • CHWC will provide a free t-shirt to every camper distributed during the week. Many groups wear these on the last day of camp (Friday) for the free day.
  • Bring labeled coolers and storage containers for snacks, and ALSO bring one cooler per adult that will need to go with them to a worksite each day for work team lunches (large cooler bags work great for this!).