Summer Staff

General Responsibilities

• Write checks, keep team finances, book hotels for travel nights, keep tabs on camp credit card.
• Organize the unpacking and packing of the Enterprise truck.
• Ensure the vans and Enterprise truck are cleaned up.
• Assist the camp manager when needed.
• Help manager with registration/check-in.
• Oversee staff meetings and adult meetings alongside camp Director.
• Make sure Mass preparation is being taken care of.
• Troubleshoot with unhappy participating adults.
• Run errands when needed.
• Be aware of potential problems before they arrive.
• Be an example of someone that “goes the extra mile”.
• Make sure the spirit of prayer is omnipresent.
• Keep back stage clean and organized.
• Make sure everything is set up for morning and evening programs.
• Make sure program area is cleaned every evening.

Responsibilities with staff

• Oversee staff and make sure all tasks are being done and are done correctly.
• Clarify who is doing “what” and “when” with team. Confirm roles and responsibilities.
• Affirm, recognize and encourage team members for their work.
• Address any issues that arise with staff members, whether that may be exhibiting low job performance, poor effort, negative attitude or head butting with other staffers.
• Be a buffer, go-between and liaison between Camp Manager and Director. If a problem arises with staff, team captain will step in and try to resolve issue.
• Help decide with the director to change roles of team members if work is not getting done right, too slow, or not at all.
• Recognize you are a support system for the rest of your team, but you must also be the stern leader who lays down the law when necessary.
• Administering discipline when needed and deal with conflict and challenges.
• Promote team bonding and avoid the forming of cliques.
• Deal with interpersonal team differences, conflict and “power plays”.
• Keep the big picture in mind…this is all for GOD.

General Responsibilities

• Knowledgable with sound and lighting equipment
  • Mixer, intelligent lights, LED lights, spotlights, microphones, projector, laptop, etc.
• Familiar with (or eager to learn!) computer programs used in daily programs
  • Premiere Pro, ProPresenter, Picasa, Photoshop; basic photo & video editing
• Knowledgeable with using digital cameras, video cameras, and their settings.
• Able to delegate tasks to Media Assistant and make sure tasks are executed accurately or are taught if necessary.
• Good with time management and self-motivation to complete tasks on time and in accordance with daily/weekly schedule.
• Able to comfortably work with various musicians to properly mix sound
• Assist with unpacking the Enterprise truck and cargo van.

Before the first day of each camp

• Set up a media table for your home base for the week.
• Organize and set up mixer, lights, projector, laptop, microphones, and other media equipment
• Ensure program area is safe by taping down wires, putting up caution tape where necessary, etc.
• Oversee construction of all equipment that involves any type of media.
• Get all cameras and video cameras ready, including batteries charged

Morning & Night Programs

• Maintaining a clean program area, which may include clearing out trash from the seating area
• Delegating the Media Assistant or another staff member to assist with recording program activities
• Ensuring cameras are ready to go at all times and have charged batteries
• Testing all necessary microphones ahead of time in preparation for the needs of that programs’ activities.
• Adapt lighting to appropriate program activities (i.e. fun and enticing for upbeat music/games, gentle for reflective prayers/talks)
• Play music as campers enter and leave the program areas

During the Day

• Organize worksites routes for the daily photo runs (in conjunction with Media Assistant)
• Educate staffers on proper camera and video camera shots for photo runs
• Create slideshows for evening programs
• Be available to provide any media needs for skit rehearsals, talk run-throughs, and musician soundchecks

Summary Video

• Make a summary video compiling video footage from the worksites and the morning and evening programs collected by the media assistant. Must be finished for the closing Friday morning program. The summary video should be between 20-28 minutes.

Merchandise (Media Assistant)

• Responsible for retrieving CHWC giveaway T-shirts for each youth group
• Set up a merchandise table with material and signs provided
• Organize merchandise and find a safe place to store boxes
• Maintain a clean table and attractive display
• Handle all merchandise money and credit card transactions
• Turn in all money to the Team Captain every evening
• Keep tabs on inventory and contact home office for reorder

Day before camp begins

• Help un-load Enterprise truck
• Lay down tarp or blankets underneath tools so you don’t damage the floor
• Take all tools to tool supply room
• Organize tools by grouping all like tools together
• Make numbers for each team and arrange them on the floor
• Using the work orders from the Camp Manager, make a pile of tools for each team on their team number
• If any team needs a tool that you don’t have, you must go to Home Depot/Lowes/etc. and purchase the necessary tools before the first workday

Before campers leave for worksites

• Be in tool room before morning program ends
• Hand out tools, ladders and any other materials when the teams arrive
• Help teams attach ladders to vans
• Make sure tools and supplies are distributed for each team with their team name and number on them

During the Day

• Be available to drive tools/supplies/ladders out to site as needed by teams
• Travel to worksites that requested a Trouble Shooter or shared a problem that needed the attention of someone from home base (school) to see
• Travel to worksites to give encouragement to participants at worksites
• Be back at the school at 2:00pm to greet the teams when they arrive at 3pm and be prepared to take each teams’ work report/supply request form
• Check up on groups about the progress of their projects
• Make a list of all tools and supplies needed for the next workday
• Check over list of requested supplies/tools with Camp Manager to check whether it should be purchased or not. We do not always grant every request

At Night

• Using the list, lay out the tools on each teams’ numbered square. the tools
• Purchase tools and supplies requested on work report and supply request form at Home Depot or local hardware store. See Team Captain for credit card
• Make sure all the teams have what they need before the workday

Final work day

• Be available in tool room to receive the returned tools from each team
• Organize and clean up tools that are returned
• Throw all damaged tools away. Do not pack them up and bring them to the next camp
• Clean and double check tool room to make sure it is left spotless
• Help load up the Enterprise truck

General Responsibilities

• Prepare and serve the food in a timely manner. Serving on time is very important to make sure everyone has enough time to eat before program.
• Handle the food and meals with appropriate safety measures.
• Make sure everyone had an opportunity to eat before serving seconds; do not forget about the adults!
• Keep ice water available at all times
• Ensure the kitchen and cafeteria remains clean and organized while working. Most schools are very particular about their kitchen; we want to leave it cleaner than when we found it so we will be invited back.
• Clean the eating area again after free time; campers like to hang out in the cafeteria and can make a mess. Sometimes a youth group that volunteers will assist with this.
• Assist and organize the break-coordinators. They will make sandwiches for lunches two days during the week (during dinner time) and pick up their work team’s lunches each morning
• Clean up the kitchen and cafeteria as needed. This includes wrapping eft-over food, wiping tables, emptying trash, sweep/mopping floors.
• The Kitchen Manager will delegate tasks and work collaboratively with Kitchen Assistants and Associate Staff to create a productive and enjoyable working environment.

Saturday before camp

• Unpack and organize kitchen
• Shop at Sam’s Club for food and other supplies needed (according to shopping list). You will sometimes make runs to Sam’s during the week as needed.
• Sysco will deliver food Friday or Saturday. The second delivery is usually on Tuesday. Check that you received everything on the order form. We suggest you organize the refrigerator and freezer by serving days.

BREAKFAST

• Prepare and set-up breakfast. Service a continental breakfast each morning of camp.
  • Continental breakfast: juice, cereal, muffins, bagels, danish, donuts, fruit
• Sysco will deliver food for two hot breakfasts (Tuesday and Thursday). These are in addition to the continental breakfast.
• Prepare coffee the night before. It takes about 1 hour to brew and adults WILL come as early as they can for coffee. Use the timer!
• Set up lunch items for break-coordinators to pick up after morning program.

DINNER

• Set-up, prepare and serve dinner according to the menu. Maintain the serving line and eating area throughout dinner.
• Leftover food needs to be wrapped and stored properly. Set aside food for donations.
• Wipe tables, empty trash, sweep/mop floors as needed.

END OF CAMP

• Donate any left-over food to local agencies, such as shelters, nursing homes, food banks, etc.
• Organize and pack inventory.
• Leave the kitchen cleaner than when you arrived; wipe all surfaces, sweep and mop the kitchen and cafeteria, etc.